Virtual Public Programmes

Writing to some is a mystery. Writers Reports need to have some additional skills to supplement their writing. This applies to the writing of short or long documents. We need to employ a process to de-mystify this situation. But of course the prerequisite of writing is the satisfactory command of the language of communication.

The ability to command English for the preparation of a report is the understanding of some technical terms; not English for narrative or business writing or any other categories of writing.

The translation of thought into words is the initiation of any writing and using the mind map is the easiest way to propagate thoughts. The arrangement of the writing is crucial. We need to use suitable titles and subtitles to assist the reader to maneuver through the document, this forms part of the reader–centric element.

The final element of the report is to know the way information and data is arranged in the document – the anatomy. This is essential as reports today must be strategically designed so that complex ideas can be easily set forth. Since our ideas
are complex, they are accompanied by diagrams and tables which will ease the burden of comprehension.

Although reports are arranged in a specific manner, its preparation does not follow its anatomy. The writing sequence always starts with the “discussion” and ends with table of contents. The process of proof reading is done somewhere in the middle of the total preparation.